To follow up again on the previous posts “Set up mail archiving on the domino server” and “Set up archiving locally on the Lotus Notes mail client to local folder”, here is how to set up archiving locally on the lotus Notes mail client to the domino server.

This means that the archive process is going to be ran locally, but the archive itself will be stored on the mail server.

To archive mail on the Lotus Notes mail client the domino server, you must:
1- Set up mail archiving in the mailbox properties.
2- Launch archiving manually.

Set up mail archiving in the mailbox properties

In the Lotus Notes mail client, click “Action” –> archive –> settings.

In the window that appears, you should see 3 tabs: basic, settings and advanced.

Click on the basic tab. Here, you will set up the way to archive, ie locally.
Click the “Change” button. In the window that appears, select “on my notes client to”. Make sure that you select the name of the Domino server in the combo box next.
Click OK.

Click on the Settings tab. Here you will set up which kind of mail you want to be archived.
In the window that appears, you can see “Default for last modified” and “Default for last accessed”. Those are 2 default mail criteria according to which the e-mails to archive are going to be selected. You can create your own mail criteria, or you can just edit 1 of them.

Today, we will just edit the “Default for last modified” criteria to adapt it to our needs.

Select “Default for last modified”, and click “Edit”.
The default settings are fine except if you have special needs. click “Select documents” at the bottom right. Now, you can select after how long you want the mails to be archived. After 1 year, after 1 month ? When you mark them as expired ? You set it here.

As an example, if you want all mails older than 1 year to be archived, select “Not modified after 1 year”.

Go back to the Archive setting window by clicking OK twice. Select the mail criteria you just edited, and check the “Enable archiving” mailbox.

Click on the “Advanced” tab. Uncheck “Do not delete documents that have responses”, and check “Log all archiving activities into a log database”.

Launch archiving manually

Once you have set up archiving, you still need to launch it manually. Go to”ACtions” –> archive –> Archive now. answer “Yes” to the question “Do you wish to archive now”.

Done ! Your mail archive will be created on the domino server, in a folder called “Archive” under the Lotus domino root folder (Lotus\domino\data)

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