To follow up on the previous post about setting up mail archiving on Lotus Domino server,

here is how to set up mail archiving on Lotus Notes mail client to local folder.

See also “Set up archiving Locally on the Lotus Notes mail client to domino server”

To archive mail on the Lotus Notes mail client to a local folder, you must:
1- Set up mail archiving in the mailbox properties.
2- Launch archiving manually.

Set up mail archiving in the mailbox properties

In the Lotus Notes mail client, click “Action” –> archive –> settings.

In the window that appears, you should see 3 tabs: basic, settings and advanced.

Click on the basic tab. Here, you will set up the way to archive, ie locally.
Click the “Change” button. In the window that appears, select “on my notes client to”. Make sure that the term “local” appears in both combo box next.
Click OK.

Click on the Settings tab. Here you will set up which kind of mail you want to be archived.
In the window that appears, you can see “Default for last modified” and “Default for last accessed”. Those are 2 default mail criteria according to which the e-mails to archive are going to be selected. You can create your own mail criteria, or you can just edit 1 of them.

Today, we will just edit the “Default for last modified” criteria to adapt it to our needs.

Select “Default for last modified”, and click “Edit”.
The default settings are fine except if you have special needs. click “Select documents” at the bottom right. Now, you can select after how long you want the mails to be archived. After 1 year, after 1 month ? When you mark them as expired ? You set it here.

As an example, if you want all mails older than 1 year to be archived, select “Not modified after 1 year”.

Go back to the Archive setting window by clicking OK twice. Select the mail criteria you just edited, and check the “Enable archiving” mailbox.

Click on the “Advanced” tab. Uncheck “Do not delete documents that have responses”, and check “Log all archiving activities into a log database”.

Launch archiving manually

Once you have set up archiving, you still need to launch it manually. Go to”ACtions” –> archive –> Archive now. answer “Yes” to the question “Do you wish to archive now”.

Done ! Your mail archive will be created on your conputer, locally, in a folder called “Archive” under the Lotus notes root folder (Lotus\Notes\data)

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